PROPOSED

August 20, 2005, Minutes of Annual Meeting    

Swain’s Creek Pines Lot Owners’ Association     

 

Meeting called to order at 10:00 AM.  Paul Hicks, Bob Runkle, Alan Zellhoefer, Irene Briggs, John Ewing, Gayle Cromer and Cheryl Case were present. Manager Bill Rodreick was also present.  Robert Storie and Gary Decker were not present.

 

Paul Hicks stated Mike Noel and Dale Flanigan, from the Water Conservancy, will attend the Labor Day meeting; the questionnaires were sent out Wednesday or Thursday.

 

Secretary’s Report – provided by Cheryl Case who stated page 2, the Fire & EMS report, needs to be amended to reflect the E.M.T. classes will start September 9 & 10, 16 & 17, and September 23 & 24.  Page 3 needs to be amended to reflect Jayne will take an instructor class to give the ATV class to certify kids ages 8-16 years.  Motion by Irene Briggs to accept the Secretary’s Report as submitted.  Seconded by Alan Zellhoefer.  Motion carried.  July 16, 2005, minutes amended and accepted.

 

Treasurer’s Report – provided by Irene Briggs who stated as of July 31, 2005, $75,935.71 in revenues has been received, and there have been $25,281.28 in expenditures; most expenses appear after Labor Day.  The balance in the regular account is $66,312.90; the balance in the Reserve To Preserve account is $80,942.65; for a total amount of $147,555.55.  Motion by Cheryl Case to accept the Treasurer’s Report.  Seconded by John Ewing.  Motion carried.

 

Manager’s Report – provided by Bill Rodreick who stated no water tests are due, and the water level of the pond was lowered about a week ago so Rudy could access the runway. About twenty loads of fill were used to put in the culvert, it was compacted and back filled, and gravel was spread.  Rudy’s portion of the repair is done.  After the area dries, it needs to be graded; Arnie Clark has agreed to grade the runway and portions of the runway parking areas for an estimated $750-800.  Motion by Bob Runkle to have Arnie Clark do the grading.  Seconded by Irene Briggs.  Following discussion, Motion carried.  Bill stated the spring is still running good, and Jeff Hoyt delivered a new cover for the spring.  As of today, 709 water loads have been paid, compared to 759 loads last year, and 691 loads the year before.  Fish will be delivered.  The Maris family has been working on the Camp Golden Eagle area, which is nearly done.  Bill stated Paul Fullmer, on behalf of the Kane County Water Conservancy, is placing blue or orange stakes, flags, and pins to mark property corners, property lines, utilities,  and trees in right-of-ways. 

 

Committee Reports –

Budget – Irene Briggs stated $6,000 was budgeted for fish stocking. The cost of each load increased to $2,100 per load; $4,200 has been spent.  Irene proposed the budget for fish increase by $2,400, allowing a total of $8,400 for fish.  Based on expenses, Irene

proposed the budget for runway be increased to $6,015, from $250, and that the budget for corporate income tax be increased to $118 from $50.  Motion by Irene to increase the budget as explained.  Seconded by Cheryl Case.  Motion carried.

Liens – Irene Briggs stated six new liens for unpaid assessments were filed this year.  Liens were not filed for 2005 on the two properties that were just deeded back to Barbara Christensen from Kane County.   

 

Reserve To Preserve – Irene Briggs stated we are on target to contribute to the account.

 

Labor Day -  Bob Runkle stated wood is needed for the pit; anyone who would like to help should meet at the barn on Wednesday at 10:00 AM.  Irene Briggs stated Karen Kegley brought pillows for raffle prizes. Irene thanked all who helped make the quilts to be raffled. Anyone who wants to sell raffle tickets should contact Irene.  Irene stated those running for the Board should be present at the annual meeting. 

 

Water and Pond – John Ewing stated Gary Decker could not be present today; Gary

has been working on an alternate proposal if we do not go with the water system.

 

Insurance – Irene Briggs stated everything is up to date.

 

Environmental & Fence – Paul Hicks stated cattle were in the Camp Golden Eagle area; that fence has been fixed.  The fence by Unit 3 needs to be repaired next year; the cattle are not in that area this year. 

 

Roads, Parking & Facilities – Spike Fuson stated there is a movement to contact Congressmen in Utah to try to put pressure on the Forest Service to get a one year reprieve for the parking area by the highway.  Spike encourage everyone to send a letter, and requested the Board come up with an alternate plan.  Paul Hicks stated he talked with Mr. Flanigan of the Forest Service; they will not allow parking. After nine days, trailers will be towed.  There will be a meeting next Saturday at 9:00 AM at the fire station about increasing the snow removal fees from $35 to $55 on areas that have snow removal. Paul will ask if this area can be plowed.  Paul stated we cannot use the runway to park trailers.  After discussion, it was decided the Camp Golden Eagle area could not be used either.  Paul stated he would check to see if any property would be available for parking in Strawberry.  Bill Rodreick stated the area west of the tennis court has been marked “no trespassing” because of abuse and problems with ATVs.  Paul stated the power line road area is not available for parking either. 

 

Fire & EMS – no report.

 

Newsletter – Karen Kegley stated the next newsletter will be after the Labor Day meeting; the deadline to submit information to Karen is the day of the meeting.  There were suggestions to include information about respecting other’s property, reminders about the rules and regulations, requirement for helmets, and rules about dogs.  Irene Briggs stated a new Kane County Off Highway Vehicle proposal is pending.  Irene also stated officers are currently citing parents with unprotected children on ATVs.

 

Elections – Gayle Cromer stated Vi Hughes needs two more people to help count mail-in ballots on the Friday prior to Labor Day.

 

Personnel Supervisor – Bob Runkle stated a new contract will be needed. Bill Rodreick stated Tom Wells will work Saturday and Sunday, Labor Day weekend, as needed.

 

Nominations – Bob Runkle stated nominations are closed.

 

Architectural – Paul Hicks stated a letter was received from a lot owner who has a neighbor who wants to put a permanent roof over a trailer, in violation of the CCRs.  Bill Rodreick stated he would talk to the neighboring lot owner.  Alan Zelloefer stated he would send a letter; a standard letter should be prepared.  Paul Hicks stated he has some information related to violations from Donn Pillmore.  There was discussion regarding a pre-construction form currently used by contractors.  Motion by Gayle Cromer that the architecture committee place together a letter to send to property owners who proposed putting up a shelter on their property and let them know it is not in compliance with the CCRs.  John Ewing stated water delivery would not be provided if there is no compliance.  John seconded the Motion.  Motion carried.  As to the pending lawsuit, Irene Briggs stated the process servers have been unable to serve the two parties named on the lawsuit.  Upon inquiry regarding an update on the prior issue of painting Dean Corcoran’s building, Alan stated it can be painted. 

 

Water Conservancy – Paul Hicks stated Mike Noel has sent out the questionnaires; Mike was invited to the September 4 meeting, and has a firm commitment for funding the project.  The E.P.A. approval hasn’t been received yet.  Bill Rodreick stated Jeff Hoyt informed him that water would not be delivered by truck if the water system is installed.  

 

By-Laws – Irene Briggs stated the attorney has finished the wording and changes; we may be able to finalize them at the October meeting. 

 

Land from County – Irene Briggs stated the property was deeded to J.B. Investments; we are waiting for Barbara Christensen to determine how to handle it.

 

Web site – Paul Hicks stated he spoke to Dave Parry, who would contact South Central to find out what the charge would be to increase his site; the only problem is the size needed for the newsletter.  Karen Kegley stated she could provide a site for $20 per month with the non-profit designation. Tom Stevens offered to give the name Swainscreek.com and links could be set up.  Motion by Irene Briggs to have Karen set up a website and make arrangements with Tom to assign the name.  Seconded by Gayle Cromer.  Motion carried. 

 

 

Open meeting –

Bob Runkle stated there will be a party for Doc and Charlie, and there will be expenses.  Gayle Cromer stated individuals could contribute toward the party.  Irene Briggs agreed.

Irene Briggs provided copies of the new Kane County Nuisance Ordinance, which is over thirty pages, and stated some of our rules may need to be changed to comply. 

Irene stated a letter was received from a lot owner regarding the condition of John O’Leary’s lot.  Irene stated the building inspector deems if there is a hazard. There was discussion regarding whether beautification should be included with the architectural committee.  Irene stated Jerry Fitting, the building inspector, can involve the Sheriff’s Department, and the Fire Chief can issue citations.

Irene stated there is an activity at the fire station today from 3:00 – 6:00 PM, called “Fire And Ice”.  Proceeds go toward the purchase of defibrillators.

Cindy Allen stated the party for Doc and Charlie will be August 27 at 5:00 PM at the pavilion; it’s a pot luck.

Bill Rodreick stated the Stop, Shop and Swap collected about $140, which was sent to several charities; thank you letters are being received, and Kathy thanks all who participated.

Vi Hughes stated Andy’s daughter was recently born. Madeline Rose was born August 11, and weighed six pounds, eleven ounces.

Irene stated the last pot luck of the season is tonight.

 

 

Next  meeting – our monthly meeting will be held  October 8, 2005, at 10:00 AM (Utah time) at the barn.  Our annual meeting will be held September 4, 2005, at 1:00 PM (Utah time) at the pavilion.

 

 

Motion to adjourn by Bob Runkle.  Seconded by John Ewing.  Motion carried.  Meeting adjourned at 11:25 AM.

 

Respectfully submitted,

 

Cheryl Case, Secretary