[NOTE: These minutes are not official until their approval at the next board meeting.]

 

January 8, 2005, Minutes of Board Meeting

of Swain’s Creek Pines Lot Owners Association

 

Meeting called to order at 10:00 AM.   Paul Hicks, Bob Runkle, Irene Briggs, and Cheryl Case were present. Gary Decker, Robert Storie, Frank Pearce, and Jayne Alcorn were absent.  Bill Rodreick, Manager, was also present.  Alan Zellhoefer was present at 10:05 AM.  Paul stated Gary Decker has submitted a proxy.

 

Secretary’s Report – provided by Cheryl Case who stated page 1, line 4 of the Manager’s Report needs to be amended to reflect “working ‘on’ road signs” instead of “working ‘of’ road signs”.  Motion by Irene Briggs to accept the Secretary’s Report as amended.  Seconded by Bob Runkle.  Motion carried.

 

Treasurer’s Report – provided by Irene Briggs who stated the balance in the regular checking account is $14,707.50, the balance in the Reserve to Preserve account is $80,494.56, the income for 2004 was $28,848.49, and $17,000.00 has been contributed to the Reserve to Preserve account.  Motion by Cheryl Case to accept the Treasurer’s Report.  Seconded by Bob Runkle.  Motion carried. 

 

Nomination of Temporary Chairperson - Irene Briggs nominated Paul Hicks as Temporary Chairman.  Seconded by Cheryl Case.  Nominations ceased.  Paul Hicks elected as Temporary Chairman.  Meeting adjourned and re-opened.  New Board members Gayle Cromer and John Ewing were seated.  Irene Briggs nominated Paul Hicks to be Chairman.  Seconded by Cheryl Case.  Nominations ceased.  Paul Hicks was elected Chairman; Gayle Cromer voted against.  Irene Briggs nominated Cheryl Case as Secretary.  Seconded by Bob Runkle.  Nominations ceased.  Cheryl Case was elected Secretary.  Irene Briggs nominated Bob Runkle as Vice-Chairman.  Seconded by John Ewing.  Bob Runkle was elected Vice-Chairman.  Cheryl Case nominated Irene Briggs as Treasurer.  Seconded by Bob Runkle.  Irene Briggs was elected Treasurer.

 

Manager’s Report  - Bill Rodreick stated the last water test passed, he closed October 31, but during the last weeks there was rain, snow, and mud, and three deliveries were not made. The trucks were winterized, Tom Wells’ last day was October 22, and Tom worked four hours on October 31. Bill stated he attended a class in St. George on November 18 for water operator training, which was given by the American Water Works Association.  He was the only person there who was not a certified water operator.  Every water system in the state will probably be required to be chlorinated by 2007 and a certified water operator would be necessary; if an underground water system is in place, it would be governed by Kane County.  Currently Jeff Hoyt is the certified water operator who oversees the entire Duck Creek area.  Bill stated he started the trucks last month, and he changed the registration on the Chevy to be due in July with the GMC; it was previously due in December.  There were 1155 deliveries in 2004, 1040 deliveries in 2003, and 1162 deliveries in 2002.  Bill stated the last few weeks he worked he noticed a lot of broken fill lines and expects there will also be a lot of broken valves. 

 

 

Budget – Irene Briggs stated the gross profit for 2004 was $93,332.95, which exceeded the budgeted amount of $80,080.00. Irene further stated transfer fees of $75.00 per lot were collected; 80 parcels were transferred in 2004 and $6,000.00 was collected.  Total expenses for 2004 were $64,484.76, which was less than the budgeted amount of $68,332.00.  Irene stated the budget for 2005 is $94,960.00, with operating expenses of $73,825.00, which would leave a net income of $21,135.00  and approximately $17,000.00 could be contributed into the Reserve to Preserve account. 

Liens – Irene Briggs stated ten liens were filed, seven were settled, and one more will cleared.  The total of all liens is $6,785.00. 

Reserve to Preserve – was previously addressed. 

Labor Day – Bob Runkle stated Labor Day was a success. 

Water and Pond – Gary Decker was not present.  Paul Hicks stated the pond was full in November.

Road Closures – Bob Runkle stated the roads are closed.  Irene Briggs stated she attended the meeting in St. George, there were plats of the sub-divisions and input was taken.  They are closer to decommissioning and closing some roads.

Insurance – Irene Briggs stated we will change agents as the St. Farm agent in Cedar City who previously agreed to discontinue insurance on the vehicles during the winter will not discontinue the insurance.  Irene stated another St. Farm agent will be contacted.

Environmental & Fence – no report provided. 

Roads, Parking & Facilities –no report provided.

Fire & EMS – Paul Hicks stated he ran for the Fire District board and came in third. He will contact the Fire District as Swain’s Creek no longer has representation on that Board.  

Newsletter – Irene Briggs stated Karen Kegley has agreed to continue to prepare the newsletter.  Donn Covert requested the newsletter include that snowmobiles are not permitted on private lots; damage was done to Carol Corcoran’s lot.

Elections – no report provided.

Personnel Supervisor – there was discussion regarding when our part-time person should start.  Bill Rodreick stated we open on a Sunday; he would like Tom to start on the weekend.  Motion by Gayle Cromer to approve Tom Wells to start work the May 1 weekend, if weather permits.  Irene Briggs requested Motion be amended to reflect Tom’s start date would be at Bill Rodreick’s discretion.  Gayle accepted amendment.  Seconded by Al Zellhoefer.  Motion carried.

CC&R’s – Paul Hicks stated he would contact an attorney and attempt to resolve this; there are multiple CC&R’s and Units.

Nominations – Cheryl Case stated she would begin seeking nom          inationsfortheBoardinMayorJune.Anyoneinterested in running for the Board should contact Cheryl.

Architectural – was discussed under Old Business.

Land Donation – Irene Briggs stated all paperwork from the County has been completed, she has copies of the appraisal, and all documentation has been sent to Barbara Christensen.  The deed will be recorded in 2005.

Water Conservancy Report – Paul Hicks stated he has not heard anything from Mr. Noell.  Irene Briggs submitted an email to Paul Hicks.  The email was submitted by Shawn Heneghan, who opposes the new water system.  Gayle suggested Shawn be included on the Water Conservancy District Committee. 

 

By-Laws – Irene Briggs stated our attorney has recommended a provision be included to add language to allow the Association to divest itself of assets. 

 

     Designation of Committee Chairpersons and Committees:

          Budget – Irene Briggs.

            Liens – Irene Briggs. 

            Reserve to Preserve – Irene Briggs and Gayle Cromer.

            Labor Day – Bob Runkle.  Al Zellhoefer to assist.

            Water and Pond – Gary Decker and John Ewing.

            Road Closures – Bob Runkle.

            Insurance – Irene Briggs.

            Environmental & Fence – Paul Hicks and Donn Covert.

            Roads, Parking & Facilities – Bob Runkle and Jayne Alcorn.

            Fire & EMS – Paul Hicks and Jayne Alcorn.

            Newsletter – Irene Briggs and Karen Kegley.

            Elections – Gayle Cromer and Vi Hughes.

            Personnel Supervisor – Bob Runkle.

            CC&R’s- Paul Hicks and Jayne Alcorn.

            Nominations – Cheryl Case.

            Architectural – Gary Decker and Paul Hicks.

            Land Donation – Irene Briggs.

            Water Conservancy – Bob Runkle and Paul Hicks.

            By-Laws – Irene Briggs.

 

Old Business –

Architectural committee – Rules Violation Report and Application For Building Plan Approval forms, which were prepared by Donn Pillmore, were reviewed.  There was discussion regarding notifying contractors, requirements by the County, and the process of the Architectural Committee presenting an Application to the Board for approval.  Gayle Cromer agreed to review the forms and make recommendations at the May meeting.

Architectural violations – Paul Hicks stated complaints were received in July about a

structure built on lots 256 and 257, in Unit 2.  A large building/warehouse was built, the

properties are owned by Mr. Ablahani and Mr. Lloyd, and the building is 40’ x 60’.  A

septic permit was not obtained, and a commercial building permit was obtained.  Irene Briggs read the letter submitted by our attorney, Mr. Robbins, to Mr. Ablahani and Mr.

Lloyd, the letter submitted to Mr. Robbins from Mr. Ablahani, and an additional letter submitted by Mr. Robbins to Mr. Ablahani and Mr. Lloyd.  Paul Hicks stated there is another violation in Unit 3. A quonset hut was built four years ago, the property is owned by the Corcorans.  The May 20, 2000, minutes were reviewed.  Paul Hicks stated the Corcorans addressed the Board at the October meeting, and stated they never agreed to paint the building.  Irene Briggs stated she contacted the manufacturer, U.S. Steel Buildings; their salesperson stated the building could be treated and painted.  Gayle read the transcript of the portion of the May 20, 2000, minutes.   Paul Hicks stated this would be pursued legally.

 

Open Session for Lot Owners 

Irene Briggs stated Dave Parry will get a data base of the name and addresses of all

property owners from the County; he will offer it to realtors.  Irene stated Dave has       offered to sell her a copy of the Swain’s Creek property owners for $100.00; the Assessor    would sell it for $250.00.  Following discussion, Gayle Cromer moved to approve the             purchase of the list from Dave Parry.  Seconded by Bob Runkle.  Motion carried.

Kathleen Birkholz stated she is a water specialist and will provide books to Bill Rodreick. Kathleen agreed to assist with the water issues if she can.

John Ewing suggested all in attendance sign roll so we would know who was present at the meeting.  Gayle Cromer provided a sign-in sheet.

Donn Covert inquired about the parking lot.  Bill Rodreick stated the contractor who was supposed to remove the dirt did not; trailers have been placed, and there have been some problems.  Some trailers have been parked in the vehicle area.  Bill also stated a dump station is planned for somewhere on Mammoth Creek Road. 

There was discussion regarding the proposed water system, utilities, easements, and roads.  Ken Cromer provided copies of pages 1 and 2 from the August 21, 2004, board minutes, which summarized the presentation by Mr. Noell, of the Kane County Water Conservancy District, who is proposing the water system.  

Robert London stated there are dogs in the area that are not on leashes; most of them are owned by the contractors.  Bill Rodreick stated he would talk to the contractor or the workers.

 

Dates for 2005 meetings:  The following dates were chosen:  May 14, June 11, July 16, August 20, September 4 (Annual meeting), October 8, and January 14, 2006. 

 

Motion by Cheryl Case to adjourn.  Seconded by Gayle Cromer.  Motion carried; meeting adjourned at 12:00 PM.

 

Respectfully submitted,

 

 

Cheryl Case, Secretary

 

 

 

Also in attendance at this meeting were:  Norman Blake, Todd Call, Debbie Rydberg, Dee Ewing, Donn Covert, Buddy & Bette Madden, Kathleen & Harlo Birkholz, Carlos & Edie Henry, Teresa Zellhoefer, Jim & Jan Hammer, Robert & Bobbie London, Kenneth & Gayle Cromer, Karl & Irene Briggs, Norman Case, Eric Ingalls, and Dennis & Susan Evans.

 

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