July 16, 2005, Minutes of Annual Meeting

Swain’s Creek Pines Lot Owners’ Association

 

Meeting called to order at 10:00 AM.  Paul Hicks, Bob Runkle, Robert Storie, Alan Zellhoefer, Irene Briggs, Gary Decker, John Ewing, Gayle Cromer and Cheryl Case were present.  Manager Bill Rodreick was also present.

 

Paul Hicks stated he was contacted about having the Duck Creek Chili Cook-Off at Swains; five members of the Board were polled and it was decided we would not host the Chili Cook-Off at Swains. 

 

Secretary’s Report – provided by Karen Kegley and presented by Cheryl Case. Motion to accept the Secretary’s Report by Irene Briggs.  Seconded by Bob Runkle.  Motion carried.

 

Treasurer’s Report – provided by Irene Briggs who stated the balance in the regular account is $73,114.71; the balance in the Reserve To Preserve account is $80,854.02; the total with petty cash is $154,268.73.  Irene further stated $69,945.18 has been collected to date, and $11,799.13 has been expended to date, leaving a positive cash flow of $57,144.05 to date. Motion by Cheryl Case to accept the Treasurer’s Report.  Seconded by John Ewing.  Motion carried.

 

Manager’s Report – provided by Bill Rodreick who stated most roads have been repaired except Apollo at Foxtree, which is closed.  The county has been called to come back and fix that road.  Water tests came back negative, Harris Spring is running at ten gallons per minute and the big tank is full.  The south spring is running at 15 gallons per minute.  Jeff Hoyt is making a metal cover to protect the spring.  Water deliveries are 461 loads as of yesterday, compared to 527 last year, and 510 the year before that.  The second fish plant of 600 pounds was June 12.  The Maris family has offered to work on replacing the backboard for the tennis court, and will paint the Camp Golden Eagle posts.  The water trucks have been inspected and certificates were issued.  Rudy offered to bring the dumpsters back for slash during Labor Day weekend at no charge. 

 

Committee Reports -

Budget – Irene Briggs stated the budget has been revised and is now easier to read; it now reflects the percentage comparative to annual figures, instead of comparative to monthly figures.  Irene explained the revision. 

 

Liens – Irene Briggs stated there have been three additional payments since the last report; five liens will be filed next Friday.   

 

Reserve To Preserve – Irene Briggs stated we are on track to make the annual contribution at the same rate as last year. 

 

Labor Day -  Bob Runkle stated we are on track.  Irene reminded Bob to contact AZ Enterprises for the porta potties.  Irene stated the schedule of events this year is different; fishing and frog catching have been added back to the events.  Irene further stated Scott Johnson will not be here for the events this year; there will be a game night instead of a play, and a different compass activity instead of orienteering.  Irene stated volunteers are needed.  Quilts will be tied July 30, and contributions for the raffle will be accepted.  Gayle Cromer stated Mary Dinardi has done an oil painting of the old saw mill for the raffle.

 

Water and Pond – Gary Decker stated there is a lot of water in the pond.  There was discussion regarding the gates, run off of excess water,  and the County’s responsibility to maintain the road.

 

Road Closures – was previously discussed in the Manager’s Report.

 

Insurance – Irene Briggs stated our runway insurance was scheduled to expire August 1, without the option to renew; John Ewing was able to find the same coverage for $2,000.00, which is less than last year’s price of $2,100.00.  Irene further stated last year’s price was estimated to increase by 60%.  Irene thanked John for all his work on this issue.  Irene stated she received mail pertaining to a class action lawsuit against A.O.N. insurance; the letter reflects that we are a participant in the lawsuit which pertains to general liability of the Home Owner’s Association, and we should receive $52.86 of the $190 million settlement.  The paperwork has been submitted.

 

Environmental & Fence – Paul Hicks stated Cline Esplin will not bring cattle to the north end this year. Merlin Esplin brought cattle to the south end. There will be a fencing project next Saturday to work on the south end.  Anyone interested should meet at 10:00 AM at the barn.  Donn Covert stated the Association and the rancher split the cost of everything.  Irene stated in the past, the Association has purchased the materials and sent a bill to the rancher.  Ken Cromer suggested the rancher be asked to send people to work on the fence.  Paul stated he would contact Merlin.

 

Roads, Parking & Facilities – Jayne Alcorn stated a letter was sent to lot owners from the Forest Service; as of July 1, parking near the dumpsters will be prohibited except for seasonal parking for nine days. No trailers and no winter parking will be permitted.  Jayne stated there are thirteen families here year round and access is needed from the highway, 1 ½ miles to the barn.  Jayne requested the Board contact the County or Lou Pratt to snowplow the road from highway 14 to the barn in the winter.  Following discussion, Paul Hicks stated he would contact Lou Pratt.  Jayne apologized for speeding and dust caused when she responds to 911 calls.  Karen Kegley agreed to include information in the newsletter regarding 911 responders.  Spike Fusion stated he would be willing to prepare proposals pertaining to parking.  Paul stated Spike could be on the committee; Bob Runkle and Paul Hicks are on the committee.

 

Fire & EMS – Jayne Alcorn stated a new intermediate E.M.T. class will start in September; it will be held the weekend of September 10, September 16 & 17, and September 23 & 24.  Anyone interested should contact Dave Owens at 435-689-0911.  Jayne stated she will take the instructors class to give the ATV class to certify kids ages 6-16 years old.  Jayne stated propane tanks need to vent; valves can beak and ignite.  Last year there were five fires in the Cedar mountain area; three were related to propane.  There was discussion regarding the fires and propane tanks.  It was recommended that propane tanks be turned off during winter. 

 

Newsletter – Karen Kegley stated the next newsletter is almost ready; information to be included in the newsletter is to be submitted to Karen Kegley today.  There will be one more newsletter after September.

 

Elections – Gayle Cromer stated Vi Hughes will set up the elections.  Vi stated eight people will be needed to help count ballots.

 

Personnel Supervisor – Bob Runkle stated Bill and Tom are doing a good job.  Signs are being put back up and maintenance looks good.

 

CC&R’s – Paul Hicks stated there is no report at this time.

 

Nominations – Bob Runkle stated there are six candidates; two more will be submitted.

 

Architectural – Paul Hicks stated two complaints are pending.  Bob Runkle stated he spoke to Mr. Ablahani, attempts were made to serve him with the lawsuit, but he has not been served yet.  Bob further stated Mr. Ablahani is willing to put cedar siding on the building.  Bob showed pictures of a similar building with cedar siding.  Gayle Cromer sated a commercial building was built with a commercial permit; this is not allowed.  There was discussion regarding residential zoning and the lawsuit.  Bill Rodreick stated a letter is required when there is new construction with a septic tank; he prepares the letter and can ask them about building plans.  He has received building plans from Rudy, and has talked to Bill Blake and another builder.  Irene requested Alan Zellhoefer join this committee.  Alan agreed.  There was discussion regarding Dean Corcoran’s building, and prior representations made by prior Board member John Philson regarding painting the building.  Dean stated he never agreed to paint the building.  Alan inquired about painting the building, and stated he would research the cost.  Alan requested Dean work with him to attempt to resolve this issue. Dean agreed.  Barbara Christensen stated the Architectural committee should go around the subdivision; a lot of buildings are not what they should be.  Alan requested the community become involved and notify the Board of their concerns.  Barbara provided copies of the CCR’s to Board members with her concerns underlined.  Following discussion, Bob stated the prior question related to construction of a garage was ‘could a garage be built now, and a cabin be built later?’  Gayle read portion of CCR’s pertaining to commercial restrictions.   Paul stated plans submitted to Bill could be submitted to him.  Bill requested there be four to six people on the Architectural committee.  Paul requested anyone interested contact him or Alan.

 

Water Conservancy – Paul Hicks stated he talked to Mike Noel a couple of days ago; Mr. Noel is waiting for results from an environmental impact study prior to sending out questionnaires to the lot owners; the questionnaires should be sent out in thirty days. 

$8 million in grants have been approved for this project.  Paul stated the Board previously approved a study by the Water Conservancy and asked for a motion regarding the Board’s endorsement of the water program. Irene Briggs stated Mr. Noel needs something in writing from the Board indicating they are in favor of going forward prior to sending a letter to the property owners to ask their opinion.  Following discussion, Gary Decker moved that the Board notify Mike Noel of the Water Conservancy that a questionnaire be prepared with a document fully disclosing all costs and that there is no environmental problem, be sent to all lot owners asking the question “do they want to have a water system installed in Swains Creek Pines”, as proposed by the preliminary engineering study.  Following further discussion, John Ewing seconded Motion.  Motion carried.  

 

By-Laws – Irene Briggs stated there is nothing new to report.

 

Land from County – Irene Briggs stated Kane County has received the rescission agreement and gave a quitclaim to Barbara Christensen; she is waiting for documentation from Joyce and will record the document.

 

Web site – Paul Hicks stated Dave Parry does not oppose being the official web page; he wants to know what is wanted on the web site, and will not accept advertising.  Pictures take up too much space, so would print the newsletter without pictures.  Alan Zellhoefer supported Dave’s site and stated there should be maintenance fees.  Following discussion, Bob Runkle asked Paul to get an idea of what Dave would charge.  Karen Kegley opposed Dave hosting the site as pictures should be included.  Karen stated we could have our own site for $20 per month; she would update it for free.  Alan suggested we pay Dave and get more storage on his site for photos.  There was discussion regarding the two prior proposals to host a web site.  Tom Stevens stated he owns ‘swainscreek.com’ and would provide it.  This issue was tabled.

 

 

New business - 

Bob Runkle stated there was a meeting regarding forming an independent community instead of being part of Kane County.  Bob suggested a committee be appointed with Tom Stevens appointed to attend future meetings as he attended the prior meeting.  Tom stated Rick Hanna is heading the proposal to incorporate.  Following discussion, it was decided Bob Runkle would chair the committee; Tom would report to Bob.

Irene Briggs stated the Cedar Mountain Advisory Council  is being set up to have a unified voice.

Bill Rodreick stated he received only one bid to repair the runway.  The cost for a 24” culvert. 20’ long  is $402.  The cost for a 36” culvert, 20’ long, is $776.  Three lengths of culverts would be needed to go across the runway. Prices are from Peterson’s.  Another company has similar prices.  Paul Hicks stated a proposal from Rudy recommends 30” culverts; the bid is for $4,901.  Bill stated he made numerous attempts to get additional bids, but could not.  Following discussion, Gary Decker moved to act on the proposal.  Seconded by Bob Runkle.  Motion carried; Rudy to repair the runway.

Irene Briggs stated she contacted Barbara Christensen regarding Mark Jacob’s interest in buying the runway; Barbara is not in favor of selling the runway and does not want it to be maintained by anyone other than Swains Creek Pines.  Irene further stated there are reversionary rights and possibly later the runway may be rescinded back to Barbara.  Irene stated she would do additional research on the plat maps to determine if the barn and pavilion are included in the parcel.

Irene Briggs stated Kane County has finished the revision of the nuisance law; it was supposed to be emailed to her last week but she hasn’t received it.  The nuisance law should give more enforcement action for violations.

 

Open meeting – Dale Gardner asked if lot owners were allowed to burn slash on their lots; a neighbor was burning slash.  Fires are only allowed in approved fire pits.  Karen Kegley stated the fire pit is open to take slash for free.

Karen Kegley thanked Rudy for providing the containers for slash over the 4^th of July weekend.

 

Next  meeting – will be held August 20, 2005. 

 

 

Motion to adjourn by Alan Zellhoefer.  Seconded by Gayle Cromer.  Motion carried, meeting adjourned at 12:20 PM.

 

Respectfully submitted,

 

Cheryl Case, Secretary