Meeting called to order at 10:00 AM. Paul Hicks, Bob Runkle, Irene Briggs, Gayle Cromer, Robert Storie, Alan Zellhoefer, and John Ewing were present. Gary Decker and Cheryl Case were absent. Bill Rodreick, Manager and Karen Kegley (stand in Sec.) were also present. Cheryl Case submitted proxy to Irene Briggs.
Secretary’s Report – provided by Cheryl Case and presented by Karen Kegley. Motion by Irene Briggs to accept the Secretary’s Report as written. Seconded by Robert Storie. Motion carried.
Treasurer’s Report -- provided by Irene Briggs who stated the balance in the regular account is $69,916.65, the balance in the Reserve to Preserve account is $80,774.98, plus petty cash, for a total of $150, 991.63. The income to date (2005) is $59, 082.21. We have collected $1200.00 came from transfers, $900.00 from delinquent dues, $628.50 from late fees, $55,200 from dues, $23.29 from checking account interest, 280.42 from interest on money market for Reserve to Preserve, and $850.00 in donations.
Gayle Cromer moved to accept the Treasurer’s Report. Seconded by Robert Storie. Motion carried.
Manager’s Report -- Bill Rodreick thanked Dave Alcorn, Bob Runkle, Tom Wells and Rudy De la Paz for opening the gates of the pond this spring allowing the water to leave the pond without too much damage. There has been a lot of winter damage this year, including the runway. Contractors have been contacted to get the runway fixed. One said possibly they could next fall and the others have not returned phone calls. He also stated that the back stop at the tennis court is damaged beyond repair, and fences are down all over. A fish plant has been ordered from a new company. The previous company has stopped doing business due to disease in their fish. The load of 600 pounds of one pound size fish should be delivered in the next week or so. The price went up to $3.50/lb which includes delivery. Before the delivery Bill will close the main gate and put screens on the other 2 gates to keep the fish from going North out of the pond.
He received a letter stating we need to put up labor laws posters for our employees. Irene Briggs will take care of securing these to post at the barn.
The water tests have been sent off late due to the inability of getting to the barn and the bacteria test came back negative. The other 2 tests have not returned yet – they take longer.
Rudy De la Paz has offered 2 trailers to be placed near the barn for the 4th of July weekend for lot owners to dump slash. This would allow lot owners to clean up the downed trees from the heavy snow this winter and get rid of them easily.
There are 2 lot owners that still can not get to their lots unless they go through other lots due to winter road damage. We will ask the owner of this lot for access to deliver one load of water only.
Budget – Irene Briggs stated we are right on track with the budget for this part of the year, spending only 7.59% so far.
Liens -- Irene Briggs stated there are 14 liens from prior years still on the books totaling $5242.00. Some old liens were satisfied due to sales of properties. 18 properties have unpaid dues – (2 are Kane Co. lots and will not be paid – they will be released when the properties are transferred back to Mrs. Christensen). The remaining 16 will have liens filed as of July 1st unless paid prior to that date.
Reserve to Preserve – Irene Briggs reported there has not been much activity. She also stated there is $3000 allocated to repair the tennis court of which $2699.00 is available. The runway does not have an allocation. Bill Rodreick stated he had been contacted about Mark Jacobs interest in purchasing the runway. Irene Briggs and John Ewing will head up a committee to look into the pros and cons and get a feel for Mrs. Christensen’s opinion of this. They will also check the CC&R’s for the ability to even do this along with the possibility of a long term lease.
It was also brought up that our runway insurance expires on Aug. 1, 2005. Irene read a letter form our insurance company stating that the current policy will not be renewed as written. The washout also is not covered by the insurance as it is classified as an “act of God.” The rate will probably go up 3 to 4 times what we currently pay if we can find coverage at all.
Labor Day – Bob Runkle reported that he has secured the oak for the pit. Robert Storie volunteered to get servers for the Bar-b-que. Scott Johnson has written the play and has a list of props needed, but will be out of town that weekend. It was decided to ask him to save that play for next year and Gayle and Irene will look into a game or movie night instead for this year. Irene asked for all the help she can find for Camp Golden Eagle.
Water & Pond -- Gary Decker was absent. It was stated that the pond is full and is being watched for the appropriate time to close the gates.
Road Closures – Bob Runkle stated our roads are still a mess in several locations. Heavenly Dr. is still closed. Lou Pratt will be called again to see if he will come back and fix some more areas. Irene Briggs stated the forest service has been out in the forest placing barriers limiting some areas for ATV/snowmobile travel only.
Insurance – Irene Briggs stated that there is nothing new other than the runway insurance expiring in August as previously discussed.
Environment and Fence – Paul Hicks stated that Doc has sold his cabin and will no longer be on the mountain. Therefore he will need lots of helpers to get the fence repaired. It is down all over the place. Greg Jolley has volunteered to help along with Dee Ewing and Andy Osterhout (via his wife at the meeting). A couple horse owners have volunteered to put up temporary electric horse fence for the corral area. We have $1000 available to repair fences.
Roads, Parking and Facilities -- Already discussed, except the parking area near Hwy 14 still has dirt piles. The company doing the highway repair has gone out of business so the dirt will probably not be officially removed. Owners of trailers in that winter parking area have more time to get them out due to the condition of roads in some parts of the subdivision.
Fire/EMS – Paul Hicks reported due to the absence of Jayne Alcorn. Paul stated Jayne will discuss Propane safety next month. There were 5 fires this winter and the CMFPD states that only one has been officially associated to a propane leak (the one at Panguitch Lake). We will mention in the newsletter that lot owners should contact Garkane Energy or their propane supplier if they have any question or concern regarding their existing propane set up. Karen Kegley are stated there is an Open House/Bar-b-que scheduled for Sat. June 18th form 1-4 pm at the fire station.
Newsletter – Karen Kegley stated the deadline for article for the next newsletter is July10th with hopes of getting everything to the printer by the 15th. It was brought up that we could sell advertisements for our newsletter. It was decided that we not sell ads at this time due to cost constraints. It would cost more to have ads than they would bring in. Allan Zellhoefer stated we should go back to e-mailing some of the newsletters. Irene will look into getting this going again.
Elections – Vi Hughes has agreed to run the election again this year.
Personnel – Bob Runkle reported that Bill and Tom are doing a great job.
CC&R’s – Paul Hicks stated there is nothing new to report at this time.
Nominations – Irene Briggs sated that Cheryl Case will be unable to complete this task this year and that Karen Kegley has volunteered to help Bob Runkle get volunteers to run for the board. It was stated that we should have at least 8 candidates run this year as there are 5 openings for the board for next year.
Architectural – Irene Briggs stated that letters have been sent to the owners of the warehouse like structure near the south end of the runway. Owners of lots 275 & 276 will be served with a notice of pending law suit after July 1st. (The law suit is a Demand for Removal.)
Water Conservancy – Paul Hicks stated that 8 million in funding has been secured for the Swains Creek water project scheduled for summer of 2006 – 4 million in grants and 4 million in low interest loans. Mike Noel will be sending out a survey to Swains property owners in the next couple weeks and must have a 75% positive response from the 516 lot owners. This would require approx. 380 votes in favor of the project. It was suggested we all talk to our friends and neighbors about the project.
By-Laws – Irene Briggs stated there was nothing new to report.
Land Donation – At the April meeting of the County Commission they finally completed their part of rescinding the Land Donation. The documents are now being signed by Mrs. B. Christensen. She will then donate these lots to the Association and this will all be recorded with the county. The process is almost complete after 3 years of work!!
New Business
Phone List – Irene Briggs stated that lot owners have been asked to give a contact phone number for emergency purposes only, such as a cabin collapsing, burning or broken into.
Cedar Mountain Advisory Council -- Irene Briggs has been asked to participate as a representative of the Swains Creek area on this newly forming council. This council will be in direct contact with county entities such as the Sheriff Dept., schools, Fire Dept., and others.
Association Web Site - Irene Briggs proposed that we contact Dave Perry to host official web space for the association. This will be looked into further.
Lot Owners List - Irene Briggs proposed that we make the purchase of the Lot Owners List from the county each year a budget item.
Stop, Swap & Shop -- Kathy Rodreick reported on the activity that will take place on the 2nd of July. This is not sponsored by the association but the fees collected for each table ($5) will go the association. They will also be selling hamburgers, hot dogs and drinks. The proceeds from the Childrens toss game will go to a children’s charity - to be decided later. There will also be a barn dance that night at the pavilion. They are still looking for a DJ or Band to help out for free.
Highway Cleanup – Scheduled for June 25th meet at the barn at 9:00 AM.
Pot Lucks – The first pot luck has been scheduled for June 25th and will be held every other week there after through Sept. Contact Irene Briggs for more information.
Open Session for Lot Owners
Committee for Incorporation -- Tom Stevens reported that a committee to begin looking into incorporating the whole Duck Creek area has been formed. The next meeting is scheduled for June 21, 2005 in the village next to Loose Wheels. Anyone may attend - all you have to be is a lot owner (not a Utah resident).
Bob Runkle moved to compensate Rudy De la Paz $500.00 for fuel used in opening roads and other work performed this winter and spring to help the association. Irene Briggs stated we need an invoice. John Ewing seconded. Motion Carried.
Next meeting – July 16th, 2005, 10 A.M. at the barn.
Motion by Gayle Cromer to adjourn. Seconded by Irene Briggs. Motion carried; meeting adjourned at 12:00 PM.
Karen Kegley,
Acting Secretary for Cheryl Case, Secretary
Also in attendance at this meeting were: Dee Ewing, Buddy & Bette Madden, Frank & Janelle Pearce, Greg Sterrett, and Becca Osterhout.