PROPOSED

September 3, 2006, Minutes of Annual Meeting

Swain’s Creek Pines Lot Owners’ Association

 

Meeting called to order at 1:00 PM.  Alan Zellhoefer, John Ewing, Irene Briggs, Gary Decker, Gayle Cromer, Robert Storie, Frank Pearce, and Cheryl Case were present. 

Manager Bill Rodreick was also present. Andy Osterhout was not present.

 

Secretary’s Report – provided by Cheryl Case who stated page 2, line 1, should be amended to reflect “…there will ‘be’ no more long-term parking/storage …”.  Motion by Bruce Kuveke to accept the September 4, 2005, minutes as amended.  Seconded by John Rynes.  Motion carried.

 

Treasurer’s Report – provided by Irene Briggs who stated the current total is $120,813.27; the positive cash flow is $42,317.91 and most expenses are in the fall. The positive cash flow at the end of this year is projected to be $11,147.70.  Motion to accept the Treasurer’s Report by Sue Brandt.  Seconded by Bob Runle.  Motion carried.

 

Introduction of Candidates – Statements were made by candidates Dale Gardner, Cathy Jones, Patti Rynes, Jayne Alcorn, and John Ewing.  Meeting recessed for five minutes at 1:25 PM to allow people to vote.   

 

J. J. Smith - Cedar Mountain Advisory Council (CMAC)  –  J.J. stated the CMAC is a non-profit group with eleven people who represent 23,000 people. Meetings are on the 3rd Saturday of each month, and are announced on the Dixie National Forest website, and on Cedarmountainadvisorycounsel.com. J.J. summarized the goals and efforts of the Council, including plans to open a medical clinic in the area. The County has committed to bring a Clerk and Treasurer two weekends a month for assist property owners. There are about 6,400 residents in Kane County, and about 23,000 property owners represented by CMAC. CMAC has a written agreement with every taxing body in Kane County.  CMAC is working with Western Kane County Services District to find a central trash site.  People have been arrested for leaving unacceptable items at the dumpsters. Report violators by providing the license number and related information. Two additional deputies have been requested for the area. More EMTs are needed. The Forest Service is willing to work with CMAC to get a heliport for the medical clinic. There was discussion regarding the school district tax, increasing security, and increased tax bills. People with further questions can contact J.J. Smith.

 

Results of vote –  Una Runkle stated Jayne Alcorn, John Ewing, Dale Gardner, and Cathy Jones have been elected to serve on the Board for the 2007-2008 term.

 

Manager’s Report – provided by Bill Rodreick who stated the pond was lowered to enable the contractor to trench across the dam. Two tenths of a mile needs to be trenched on the main road and the pond may have to be lowered again. The pond has risen 21 inches in the past week. Jeff Hoyt will give a demonstration on the water meter after this meeting, and again next Saturday at 10:00 AM at the barn. Two contractors are installing the water system. Bill thanked Sam and Wayne, from P.C.I., and Dave, Mike and Don from Tradewest. The roads were graded yesterday. Kane County Water Conservancy Water District will be supplying water next year, and will allow some water deliveries.  Bill recommended people get meters and connections to their cabins. In 2003 there were 756 water deliveries, in 2004 there were 817 loads, in 2005 there were 821 loads, and in 2006 there have been 964 loads. Alan Zellhoefer stated a list of contractors approved by KCWCD who will hook up cabins to the water system is posted at the barn and on the website.       

 

Committee Reports -

Liens – Irene Briggs stated there were eleven properties have liens, down from twenty-two in June. 

Reserve To Preserve – Irene Briggs stated we are on target to contribute in excess of $11,000.00 into the account.  $40,000 was paid from this account to KCWCD, which is the amount that was designated for water-related items.

Newsletter – Cheryl Case stated the next newsletter will go out in October; information to be included should be submitted by next week. Cheryl thanked Karen Kegley for her work on the newsletter and the website. 

 

Election results and plaque presentation - Plaques were presented to Board members John Ewing, Gayle Cromer, Robert Storie, and Irene Briggs. 

 

Old business – January 20, 2007, meeting to be held at 10:00 AM (Utah time) at Community Association Management, 410 East Tabernacle, Suite B, St. George, Utah 84770.  Directions:  Take the St. George Blvd exit #8, go west and cross the freeway to 400 East, turn left and go south one block.  The building is on the southeast corner of Tabernacle and 400 East.  Contact Irene Briggs at 435-688-2811 for directions. 

 

New business –

Jeff Hoyt – KCWCD / water system information –  Jeff stated the line from Strawberry has been purged, the water system should be complete in November, chlorine will be in the system at .1, well below the maximum level allowed. There will be three wells with source protection, two wells produce 800 gpm. The water system will be freeze-proof; this does not make the house/cabin freeze-proof.  Contact Jeff if there are any problems. Water meters will be read each month. KCWCD will shut off water if there is a leak in the summer; they will not shut off water if there is a leak in the winter.  Orange marks in the area are for phone; red marks are for power. Fire hydrants are 500 feet apart, pursuant to State code. Jeff provided a demonstration of the meter barrel after the meeting.

 

Matt Buhler – Forest Service regarding Swains Creek Clearing Project – Matt stated the clearing project has begun near Swains and will be near Strawberry; they will burn piles the winter, a year after the clearing is done. About 1,200 acres have been done.   People who want to use the wood from the piles must get a permit and take the whole pile.  The project covers 2000 feet south and west, and 500 feet north and east. The project is for anything under 9 inches; big trees are left. Spike Fuson asked about logging dead trees. Matt stated some have been logged to reduce the fire hazard near Highway 14.  Matt provided brochures on the “Duck Creek Fuels Reduction Project”.  

 

Open meeting – Hans Reger stated someone slashed his 4-wheeler tires and seats sometime in the last three weeks. Alan Zellhoefer stated there has been discussion regarding installing surveillance at the barn, and encouraged people to watch and report unusual activity. Bob Runkle recommended crimes be reported to the Sheriff. Spike Fuson suggested a community watch program, and stated he has business cards from a security company willing to install camera systems that will record. 

There was discussion regarding snowmobile parking. The Forest Service has not changed their policy; trailers can be parked for two weeks at Highway 14.

Irene Briggs stated there will be a public open house on Sunday from 9:00 AM – Noon at the fire station for a waste water study.

There was discussion regarding the condition of the roads. Alan stated the roads will be improved after the water system is installed. Irene stated the cost for mag chloride in Strawberry was $45 per lot owner. 

 

January meeting – will be held January 14, 2006, in St. George.

 

 

Meeting schedule – October 7, 2006, at 10:00 AM, at the barn. January 20, 2007, in St. George. 

 

Motion to adjourn by Bob Runkle. Seconded by Sharon Decker. Motion carried, meeting adjourned at 2:37 PM.

 

Respectfully submitted,

 

Cheryl Case, Secretary