New Neighbor Welcome Packet

If you're new to Swains Creek Pines... welcome! This document is designed to help you settle in. It's got utility contact information, key points about our Association, tips contributed by your new neighbors, and much more. Enjoy!
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Don't yet have a cabin in Swains Creek Pines, but are thinking about it? Check out our "Thinking of Buying" document that outlines key facts (like utilities) and information that can help you make your decision.
SCP Thinking of Buying
File Size: 15634 kb
File Type: pdf
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New Neighbor Packet
File Size: 129 kb
File Type: pdf
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Governing Documents

These are the core documents that establish Swains Creek Pines Lot Owners' Association (SCPLOA) and define how it is governed. Click the files to download a PDF. Note that these online copies are provided for convenience and regulatory compliance; owners can find accurate versions of all documents in the Owner Portal (PayHOA.com) under "Documents."
Articles of Incorporation
File Size: 438 kb
File Type: pdf
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Bylaws (Nov 2024)
File Size: 3394 kb
File Type: pdf
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CC&Rs

Each Unit within Swains Creek Pines has its own CC&Rs. Please be sure you are referring to the document that applies to your Unit. ​ Note that these online copies are provided for convenience and regulatory compliance; owners can find accurate versions of all documents in the Owner Portal (PayHOA.com) under "Documents."
Unit 1A
File Size: 1392 kb
File Type: pdf
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Unit 1
File Size: 3106 kb
File Type: pdf
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Unit 2
File Size: 495 kb
File Type: pdf
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Unit 3
File Size: 389 kb
File Type: pdf
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Harris Springs Ranches
File Size: 401 kb
File Type: pdf
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Rules and Board Resolutions

Board Resolutions clarify areas where the Governing Documents may be vague or unclear. These Resolutions are fully enforceable. However, these Resolutions cannot override the Articles of Incorporation, Bylaws, or CC&Rs. ​ Note that these online copies are provided for convenience and regulatory compliance; owners can find accurate versions of all documents in the Owner Portal (PayHOA.com) under "Documents."
Reinvestment Fee
File Size: 617 kb
File Type: pdf
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Lot Joining
File Size: 129 kb
File Type: pdf
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Cabin Rentals
File Size: 1777 kb
File Type: pdf
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Recreational Vehicles
File Size: 3318 kb
File Type: pdf
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Enforcement and Fines
File Size: 137 kb
File Type: pdf
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Collection of Assessments
File Size: 137 kb
File Type: pdf
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Property Transfer Fee
File Size: 129 kb
File Type: pdf
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Records Retention
File Size: 67 kb
File Type: pdf
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Petty Cash Policy
File Size: 99 kb
File Type: pdf
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Fee Schedule
File Size: 190 kb
File Type: pdf
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Community Policies

Policies generally describe how the Board itself will operate, or provide clarity on how specific elements of the Association operate. ​ Note that these online copies are provided for convenience and regulatory compliance; owners can find accurate versions of all documents in the Owner Portal (PayHOA.com) under "Documents."
Horse Pasture Rules
File Size: 36 kb
File Type: pdf
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Event Cash Handling Policy
File Size: 74 kb
File Type: pdf
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Perimeter Fence
File Size: 302 kb
File Type: pdf
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"Action Without Meeting"
File Size: 77 kb
File Type: pdf
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Runway Use Agreement (Oct '25)
File Size: 159 kb
File Type: pdf
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Board Communications Policy
File Size: 126 kb
File Type: pdf
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Community Rules & Regulations
File Size: 565 kb
File Type: pdf
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Reserve Study

Utah law requires homeowner associations to conduct a Reserve Study on a specified schedule, including regular mandatory updates. A Reserve Study looks at an Association's fixed assets—buildings, vehicles, common areas, amenities, and so forth—and estimates a life span for each. The Reserve Study also estimates maintenance or replacement costs for these items. The Reserve Study should then be used as a budgeting tool, ensuring that an Association is putting away sufficient funds to maintain these assets over time. Every year, a portion of the Association's budget should go into its Reserve Fund for those future maintenance and replacements expenses.  Note that these online copies are provided for convenience and regulatory compliance; owners can find accurate versions of all documents in the Owner Portal (PayHOA.com) under "Documents."
2025-26 Reserve Study
File Size: 3543 kb
File Type: pdf
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Board Meeting Minutes

Minutes are posted after they are approved. Generally, approval happens at the next Board meeting. Off-season, we do take a break in February-April, so the January minutes may not post until the following May, unless we schedule an earlier open meeting.

​Approved minutes are available in the Owner Portal (PayHOA.com). Just click "Documents" in the left-hand side bar, and then look for the "Minutes & Agendas" folder. Minutes are then organized by year. For non-owner access to minutes, please contact our management company, Administrative Business Solutions.

Our most recent approved meeting minutes are linked below, per Utah statue.
2024_0901 Annual Meeting Minutes
File Size: 123 kb
File Type: pdf
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2025_0111 Annual Board Meeting Minutes.pdf
File Size: 132 kb
File Type: pdf
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2025_0208 Board Meeting Minutes.pdf
File Size: 904 kb
File Type: pdf
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2025_0510 Board Meeting Minutes.pdf
File Size: 1099 kb
File Type: pdf
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2025_0614 Board Meeting Minutes.pdf
File Size: 1731 kb
File Type: pdf
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2025_0712_Board Meeting Minutes.pdf
File Size: 271 kb
File Type: pdf
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2025_0816 Board Meeting Minutes.pdf
File Size: 253 kb
File Type: pdf
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2025_1011 Board Meeting Minutes.pdf
File Size: 176 kb
File Type: pdf
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Current Annual Budget & Most Recent Annual Financial Statement

Per Utah statue, our current-year budget is linked below.
2025 Approved Operating Budget
File Size: 47 kb
File Type: pdf
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2024 Year-End Financial Report
File Size: 27 kb
File Type: pdf
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Forms

All forms are available in the Owner Portal (PayHOA.com)—look for "Requests" in the left-hand side bar after you log in. 

These online forms will be processed more quickly and accurately than paper forms and we strongly suggest you use the online versions. If you have old paper forms, they are likely outdated and cannot be accepted, which will delay your request being handled.

​Having trouble logging in? Please contact the management company (ABS; info on the "Contact" page of this site) for assistance.

Misc

Kane County Nuiscance Complaint
File Size: 33 kb
File Type: pdf
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